Maryland society of Radiologic Technologists

President

The President oversees all activities of the Society keeping the Chairperson of the Board and Board Members informed. Examines the direction of Society is taking and provides direction through Presidential proposals to the Board of Directors.

• Oversees the activities of all committees and Board activities offering guidance as necessary.
• • Appoints Chairpersons for committees.
  • Explains policies, procedures, and time tables for activities.
  • Establishes the responsibility level of appointees.
• Represents the Society in all matters pertaining to the Society.
• • Answers questions posed by members, public, state officials, or other interested parties.
  • Acts as the official spokesperson for the M.S.R.T.
  • Attends M.S.R.T. Annual Meeting and  other M.S.R.T. state functions. All expenses for these meetings are to be paid by the M.S.R.T. or Annual Meeting Treasurer.
• Communicates with:
• • Members of the Society through the Presidential Message.
  • The Executive Secretary regarding member updates, addresses, correspondence, and reports.
  • All professional publications.
  • Educators throughout the state to further the advancement of the M.S.R.T. at the student level.
• Is a member of the Financial Planning Committee and the Annual Meeting Committee.
• Presides over the Annual Meeting Business Sessions and installs the new officers during the meeting.
• Serves as a delegate to the A.S.R.T. Annual Governance Meeting.
• Provides speaking services as needed or requested.
• Seeks advice and consults with Board members.
• Maintains a revised copy of Board members and Committee chairs to include name, address, work and home phone numbers.
• Signs all contracts after Board approval.
• Is responsible to select the Annual Meeting Chairpersons and monitor the Annual Meeting preparations. Report to the Board, at each meeting, the plans being made for the Annual Meeting.

President-Elect 

The President Elect is responsible for becoming familiar with the activities of the Society and for making preparations to elevate to the position of President. Candidates for this office must have served a minimum of two years on the Board previous to their nomination.

 

Prepares for the upcoming Presidential year by actively participating in Board meetings and Board sponsored activities.

·        Must become very familiar with the Society's Bylaws and Policy and Procedure Manual in preparation for the Presidency.

·        Attends the Annual Meeting of the A.S.R.T. as an alternate to the House of Delegates, using this as preparation for the             following year when they will be a voting delegate.

 

Vice President 

The Vice President's primary responsibility is to learn the office of the President as the next in line should the President's office be vacated. In the absence of the President, performs the duties required of the President. 

·        Attend Board Meetings to

o   Participate in all activities and give input appropriate of a Board member.

o   Monitor the activities and viewpoints of the President in order to represent the President in their absence.

o   Stay abreast of Board activities and business.

·        Follow closely the status of organizational business and maintain contact with the President to become familiar with the              duties of the President.

·        Maintain Policy and Procedure Manual by:

o   Reviewing the manual upon election to become familiar with the current status.

o   As changes are made at the Board level, incorporate these changes into the manual.

·        Prepare report(s) to present to the Board as appropriate for the activities that are being performed as Vice President.

·        Orient successor and transfer all materials/records immediately following the Annual Meeting as per the direction of the              Chairperson.

Secretary 

The Recording Secretary will maintain an accurate record of all Board activities and discussions presented at board meetings and assure that all Board members are presented with this record. The minutes should be well delineated by subject with discussions following each topic; and should be detailed enough to portray the essence of the discussions and the actions taken. This Board position may be held by a student member.

 

·        Records minutes of all Board meetings held during the year and sends copies to the Executive Secretary for distribution.
Minutes are to include:

o   Attendance to ascertain a quorum following the specifications of the Bylaws.

o   Times of call to order and adjournment.

o   Reports not available for the meeting.

o   Presidential proposals.

o   Unfinished business

o   New business and discussions

·        Record minutes of the business sessions at the Annual Meeting and read minutes of the previous annual business session        if requested by the President.

·        Present invoices to the Treasurer for reimbursement of any expenses incurred in carrying out the duties of this office.

·        Orient successor and transfer all records/materials immediately following the Annual Meeting as per the direction of the              Chairperson of the Board.

 

Treasurer 

The Treasurer has charge and custody of all Society funds and financial records; deposit all monies received and provide financial records of receipts, disbursements, and balances. This Board position may be held by a student member.

 

·        Attend Board meetings and general Society membership meetings to provide input and to gain an understanding of issues        affecting the Treasury.

·        Disburse funds according to the Disbursements Fund Procedure.

·        Submit a written report of receipts and disbursements at each Board Meeting.

·        Submit an annual report of receipts and disbursements at the Annual Meeting. The Board shall determine how this report          will be disbursed to the general membership.

·        Arrange for the changing officers name change signatures on all bank cards and bond certificates.

o   The signatures required on the bank cards will be the President and the Treasurer.

·        Arrange with a Certified Public Accountant to have the books audited yearly at the end of the fiscal year and present the            report to the Board at the next scheduled Board Meeting.

o   The fiscal year runs July 1-June 30.

·        File all necessary tax returns with the help of an Auditor.

·        Arrange for the Bond Certificates to be changed to the current Treasurer.

·        The Treasurer shall be able to protect the financial integrity of the M.S.R.T. The Treasurer shall alert the President if the              need arises to use savings account funds and proceed with presidential approval.

·        Must orient his/her successor after the completion of the audit. (But no later than the next scheduled Board meeting.)

Chairperson of the Board 

Responsible for organizing and officiating over the members of the Board of Directors. The Chairperson is responsible to the members of the Society and the Board of Directors.

• Preside at each Board of Directors meeting.
• • Establish a time and place for the meetings giving proper and adequate notice to each member of the Board.
  • Prepare an agenda for each Board meeting.
  • Be fluent in ROBERT'S RULES OF ORDER in order to maintain appropriate control and order at each meeting.
  • Provide for notification of the members of the Society of each Board of Directors meeting.
• Be responsible for all contractual agreements entered into by the Society.
• • Contractual agreements must be signed by the President or Chairperson of the Board to be considered valid.
• Responsible for assuring that the tax returns are filed by the treasurer of the M.S.R.T.
• Provides help, advice, and counsel for all members of the Board of Directors.
• May be called upon to install newly elected officers.
• Presents the Past President's pin to the outgoing President at the Annual Meeting.
• Advances to the position of Senior Board Members after the installation of newly elected officers.
• Represents the M.S.R.T. as a seated delegate to the A.S.R.T. annual meeting.
• Acts as the Nomination Chairperson for the Board setting up a committee to solicit and notify candidates.

Senior Board Member
The Senior Board Member is serving the final year of their four (4) year continuous commitment. This person has previously served as President Elect, President and then Chairperson of the Board.

• Attends all Board meetings with voting privileges.
•  Advises the present Board of Directors, when needed, utilizing all their years of experience.

• Attends as many M.S.R.T. functions and activities throughout the year as possible.
• Attends Annual Meeting.
• May be an alternate to A.S.R.T. annual Governance Meeting according to rotation in Policy and Procedure Manual.
• May be assigned any task by the Board.
• Represents the Society, when called upon, to the membership, public, state officials, or any other interested party.
• Must be legislatively active.
• Serve as a mentor to new Board members.

Revised 9/1/2022